Last updated: February, 06, 2020
Evisions is committed to protecting the privacy of our customers. Evisions creates higher education software that is innovative, and easy-to-use that simplifies work for educational institutions and research organizations.
When you visit our Website, we may collect information related to your visit. This information helps us determine information about how you found our Website, the date you visited our Website and the search engines that may have led you to our Website. We collect this information to continually improve and enhance the functionality of Evisions. We gather certain information automatically. This information may include IP addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data. We link this automatically collected data to other information we collect about you.
The information you may provide us can be classified into two general types (user-provided information and website usage information). Both are discussed in greater detail below.
Personal information you choose to provide
In order to provide the best experience when you visit our website, we may ask you for Personal Information. Personal information includes, for example, your name and e-mail address, both of which you may be asked to provide when registering with Evisions. A description of some of the ways that you may provide personal information to us, as well as further details on how we may use such personal information, is given below.
1. Contact us/feedback
If you email us using a “Contact us” link on our Website, we may ask you for information such as your name and e-mail address so we can respond to your questions and comments. If you choose to correspond with us via e-mail, we may retain the content of your e-mail messages, your e-mail address and our response to you.
We may occasionally ask website visitors to complete online surveys and opinion polls about their activities, attitudes and interests. These surveys help us improve our products and services. When asking for participation in these surveys, we may ask you to provide us with your name and email address.
3. Website Forms
Our Website may offer visitors contact forms to request additional details and to download collateral. If you fill out one of our web forms, we may ask you for information such as your name and email address so we can respond to your questions and comments. If you choose to correspond with us via web forms, we may retain the form data which can include name, email address and other contact related details.
Website usage information
Technologies such as: cookies, beacons, tags and scripts are used by Evisions and our marketing partners, analytics providers, and customer support systems. These technologies are used in analyzing trends, administering the site, tracking users’ movements around the site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.
Most web browsers can be set to tell you when a cookie has been sent to you and give you the opportunity to refuse that cookie.
Refusing a cookie may in some cases prevent you from using or negatively impact the display or function of our Website or certain areas or features of our Website. There are numerous resources on the Internet that can provide more information about how cookies work and how you can manage them.
Your opt in/opt out choices
You may “opt in” and/or “opt out” of certain uses of your Personal Information. For example, you may have the opportunity to choose whether you would like to receive email correspondence from us. Your Personal Information will not be shared with third-party service providers unless you give consent. You will have the opportunity to opt out of Evisions marketing emails by clicking the “opt out” or “unsubscribe” link in the email you receive. You can also request this by filling out a web form via our Data Subject Access Request (DSAR) Portal . If the Evisions DSAR portal is unavailable, requests can be sent to firstname.lastname@example.org.
Please take note that if you opt out of receiving promotional correspondence from us, we may still contact you in connection with your relationship, activities, transactions and communications with us.
Use, disclosure, and sharing of Personal Information
1. Service providers
We may use third-party partners to help us operate and maintain our Website and deliver our products and services. We may also share your information with our service providers and other third parties (“Affiliated Parties”) that provide products or services for or through this Website or for our business (such as website or Infrastructure hosting companies, communications providers, email providers, analytics companies, credit card processing companies and other similar service providers that use such information on our behalf).
Third-party service providers are contractually restricted from using or disclosing the information, except as necessary to perform services on our behalf or to comply with legal requirements.
2. Compelled disclosures
Evisions may be required to disclose collected information in order to (i) respond to investigations, court orders or legal process, (ii) to investigate, prevent or take action regarding illegal activities, suspected fraud, potential threats to the physical safety of any person, (iii) violations of Evisions’ terms of service, or (iv) as otherwise required by law.
3. Your ability to access, limit use and disclosure
You may request access to your personal data to update, correct or delete, or to limit the use or disclosure of, your personal data.
Individuals wishing to view, update, delete, or supplement their personal data may do so by contacting the business that provided Evisions your personal data directly to make your requests, or alternatively you can submit your request through our Data Subject Access Request (DSAR) Portal . If the Evisions DSAR portal is unavailable, requests can be sent to email@example.com. Individuals outside the EU may also use our Data Subject Access Rights portal to submit complaints about your privacy and our collection or use of your personal information.
We take reasonable and appropriate precautions, including administrative, technical, personnel, and physical measures, to safeguard Personal Data against loss, misuse, theft, and unauthorized access, disclosure, alteration, and destruction. We also use Secure Sockets Layer (SSL) encryption when transmitting sensitive information. Please keep in mind that due to the inherent nature of the Internet, there is no way to make the transmission of electronic data entirely safe from intrusion.
Important Notice to European Union Individuals: The General Data Protection Regulation
To facilitate our business practices, your Personal Data may be collected, transferred to and stored by us in the United States. As a result, your Personal Data may be processed outside the EEA, and in countries which are not subject to an adequacy decision by the European Commission and which may not provide for the same level of data protection in the EEA. In this event, we will ensure an adequate level of protection, for example by entering into standard contractual clauses for the transfer of data as approved by the European Commission (Art. 46 GDPR), or we will ask you for your prior consent to such international data transfers.
Evisions commits to resolve complaints about your privacy and our collection or use of your personal information under GDPR. European Union individuals with inquiries or complaints should use our Data Subject Access Rights portal to submit complaints about your privacy and our collection or use of your personal information.
Alternative means of contact:
If the Evisions DSAR portal is unavailable, requests can be sent to firstname.lastname@example.org.
440 Exchange, Suite 200
Irvine, CA 92602
PRIVACY SHIELD FOR EU AND SWISS INDIVIDUALS WHOSE DATA IS TRANSFERRED INTO THE UNITED STATES
Evisions is responsible for all processing of Personal Data it receives under the Privacy Shield Framework from United Kingdom and Swiss individuals and commits to subject the processed Personal Data to the Privacy Shield Principles.
This, most importantly, includes the right of individuals to access their personal data processed by Evisions. Requests should be submitted to the Evisions Data Subject Access Request (DSAR) Portal. If the Evisions DSAR portal is unavailable, requests can be sent to email@example.com.
Evisions also complies with the Privacy Shield Principles for all onward transfers of Personal Data from the EU and Switzerland to agent third parties, which means that it remains liable in cases of onward transfers to third parties.
With respect to Personal Data received or transferred pursuant to the Privacy Shield Framework, Evisions is subject to the investigatory and regulatory enforcement authority of the United States Federal Trade Commission (FTC).
Evisions may be required to disclose Personal Data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
Third Parties who may receive personal data (Onward Transfer)
As articulated in section 5 of this policy, Evisions may employ and contract with third-party service providers and other entities to assist in providing our services to customers by performing certain tasks on our behalf. These third-party providers may offer customer support, data storage services (data centers), or technical operations. Evisions maintains contracts with these third parties restricting their access, use and disclosure of personal data in compliance with our Privacy Shield obligations. These third parties may access, process, or store personal data in the course of providing their services. Unless we tell you differently, our Agents do not have any right to use Personal Information or other information we share with them beyond what is necessary to assist us. You hereby consent to our sharing of Personal Information with our Agents. We may be liable for the appropriate onward transfer of EU and Swiss personal data to third parties.
Your Right To Access Your Data
We acknowledge the right of EU and Swiss individuals to access their personal data pursuant to the Privacy Shield. Please reference section, “4. Your ability to access, limit use and disclosure,” for specific instructions on how you can access this right.
Your Ability to Choose How Your Data Is To Be Used
Dispute resolution under the Privacy Shield
In compliance with the Privacy Shield Principles, Evisions commits to resolve complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to Privacy Shield. European Union and Swiss individuals with Privacy Shield inquiries or complaints should first contact Evisions at:
440 Exchange, Suite 200
Irvine, CA 92602
Data Subject Access Request (DSAR) Portal
All correspondence should be labeled “Privacy Shield” and we will endeavor to respond within 45 days.
Evisions has further committed to refer unresolved privacy complaints under the Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU PRIVACY SHIELD, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit https://www.bbb.org/EU-privacy-shield/for-eu-consumers for more information and to file a complaint. This service is provided free of charge to you.
If your Privacy Shield complaint cannot be resolved through the above channels, under certain conditions, you may invoke binding arbitration for some residual claims not resolved by other redress mechanisms. See https://www.privacyshield.gov/article?id=ANNEX-I-introduction.
California Consumer Privacy Act
On January 1, 2020, the California Consumer Privacy Act of 2018 (CCPA) took effect, and sets new requirements and rights relating to personal information of California consumers. Click here for more details on Evisions and the California Consumer Privacy Act.
440 Exchange, Suite 200
Irvine, CA 92602
Updates to our privacy statement
Cookies consist of portions of code installed in the browser that assist in providing the service according to the purposes described. Some of the purposes for which the Cookies are installed may also require the User’s consent. Below is a breakdown of the various types of cookies that are used when visiting our website.
Evisions and the California Consumer Privacy Act
The new ‘California Consumer Protection Act’ (CCPA) came into effect in on January 1, 2020. The state law grants California consumer residents new rights over their personal information. These rights are, the right to know (or access), the right to delete, and the right to opt-out of sale of personal information that a company may collect, retain, or disclose about a consumer. Additionally, the CCPA prohibits businesses from discrimination against consumers in terms of access to services if they choose to exercise their rights under the CCPA.
The CCPA applies to for profit entities doing business in California that collect, share, or sell California consumer residents personal information and either: 1) has annual gross revenues in excess of $25 million; 2) possesses the personal information of over 50,000 consumers, households, or devices; or 3) 50% or more of gross revenue comes from selling personal information.
The CCPA is subject to a variety of amendments including Assembly Bill 1355 which the California Governor signed on October 11, 2019 (“AB 1355”). AB 1355 gives business-to-business solution providers a temporary, one-year exemption from the compliance requirements. A “business-to-business” solution provider refers to any company focused on selling products or services to other businesses rather than to consumers.
Specifically, AB 1355 exempts flows of personal information that are “part of a transaction where the consumer is a natural person who is acting as an employee owner, director, officer, or contractor of a company, partnership, sole proprietorship, nonprofit, or government agency and whose communications or transaction with the business occur solely within the context of the business conducting due diligence regarding, or providing or receiving a product or service to or from such company, partnership, sole proprietorship, nonprofit, or government agency.”
Evisions’ processing and use of personal information through Evisions products are designed to help higher education organizations work better. Our software eases administrative load so customers can get back to the process of learning and discovery. These services fall squarely within the business-to-business context. Evisions does not monetize the personal information handled by Evisions within the services it provides, nor does it require the use or sale of consumer personal information in rendering its services. Evisions processes business email address solely for the purposes of providing its business-to-business solutions.
Likewise, Evisions would not be considered a “service provider” as defined in the CCPA since it is subject to the AB 1355 exemption. Evisions will continue to monitor any further legislation that helps clarify business relationships, including the extension of AB1355 beyond 2020.
Evisions has stringent state-of-the-art security controls designed to protect your data. Specifically, cybersecurity risks are taken very seriously at Evisions and are managed daily by our Security and Compliance Team. All employees are required to review and agree to Evisions’ strict IT Security Policies, which are annually reviewed to incorporate periodic updates. Evisions is also annually audited by 3rd party auditors for ISO 27001 compliance as well as annually audited by 3rd party auditors for penetration and vulnerability testing. All data transacted by Evisions is encrypted when in transit and at rest.