Evisions Privacy Policy
Last updated: 09/21/2023
Evisions Privacy Policy
Evisions LLC is committed to protecting the privacy of our customers. Evisions creates higher education software that is innovative and easy-to-use; that simplifies work for educational institutions and research organizations.
Our Privacy Policy is designed to help you understand how we collect and use personally identifiable information (“Personal Information”) that you provide us and to help you make informed decisions when using our website and services (collectively, “Evisions” or “Website”).
By visiting or using any part of this Website, you agree to the terms of this Privacy Policy as they may be amended from time to time. As we update our Website over time, this Privacy Policy may change, so please check for updates.
Read the US Regional Privacy Notice for more details about how we handle Personal Information and how to exercise your rights.
Information Collection
When you visit our Website, we may collect information related to your visit. This information helps us determine information about how you found our Website, the date you visited our Website and the search engines that may have led you to our Website. We collect this information to continually improve and enhance the functionality of Evisions. We gather some information automatically. This information may include IP addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data. We link this automatically collected data to other information we collect about you.
The information you may provide us can be classified into two general types (user-provided information and website usage information). Both are discussed in greater detail below.
Personal Information You Choose To Provide
In order to provide the best experience when you visit our website, we may ask you for Personal Information. Personal information includes, for example, your name and e-mail address, both of which you may be asked to provide when registering with Evisions. A description of some of the ways that you may provide personal information to us, as well as further details on how we may use such personal information, is given below.
Contact Us / Feedback
If you email us using a “Contact us” link on our Website, we may ask you for information such as your name and e-mail address so we can respond to your questions and comments. If you choose to correspond with us via e-mail, we may retain the content of your e-mail messages, your e-mail address and our response to you.
Surveys
We may occasionally ask website visitors to complete online surveys and opinion polls about their activities, attitudes and interests. These surveys help us improve our products and services. When asking for participation in these surveys, we may ask you to provide us with your name and email address.
Website Forms
Our Website may offer visitors contact forms to request additional details and to download collateral. If you fill out one of our web forms, we may ask you for information such as your name and email address so we can respond to your questions and comments. If you choose to correspond with us via web forms, we may retain the form data which can include name, email address and other contact related details.
Support Community Q&A Posts:
Website usage information
Cookies
When visiting Evisions, we may use cookies on or in connection with our Website to maintain information about you. A cookie is a very small text document, which often includes an anonymous unique identifier and additional information necessary to support the site’s intended functionality. Evisions uses session cookies. A session cookie is temporary and disappears after you close your browser.
Technologies such as: cookies, beacons, tags and scripts are used by Evisions and our marketing partners, analytics providers, and customer support systems. These technologies are used in analyzing trends, administering the site, tracking users’ movements around the site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.
We use cookies for marketing and for authentication. Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use our site, but your ability to use some features or areas of our site may be limited.
To learn more and for a detailed cookie notice, the User may consult the Cookie Policy at the bottom of this page.
Most web browsers can be set to tell you when a cookie has been sent to you and give you the opportunity to refuse that cookie.
Refusing a cookie may in some cases prevent you from using or negatively impact the display or function of our Website or certain areas or features of our Website. There are numerous resources on the Internet that can provide more information about how cookies work and how you can manage them.
Your Opt In/Opt Out Choices
You may “opt in” and/or “opt out” of certain uses of your Personal Information. For example, you may have the opportunity to choose whether you would like to receive email correspondence from us. Your Personal Information will not be shared with third-party service providers unless you give consent. You will have the opportunity to opt out of Evisions marketing emails by clicking the “opt out” or “unsubscribe” link in the email you receive. You can also request this by filling out a web form via our Data Subject Access Request (DSAR) Portal. If the Evisions DSAR portal is unavailable, requests can be sent to privacy@evisions.com.
Please take note that if you opt out of receiving promotional correspondence from us, we may still contact you in connection with your relationship, activities, transactions and communications with us.
Permitted Use of Personal Information
Company uses your Personal Information to provide you products and services, such as to fulfill your requests for products or to help us personalize our offerings to you. We also use your Personal Information to support our business functions, such as fraud prevention, marketing, and legal functions. To do this, we combine Personal and non-Personal Information, collected online and offline, including information from third-party sources.
- Fulfill Requests: To fulfill your requests for products and services and communicate with you about those requests.
- Understand Customer Behavior: To better understand customer behavior so that we may improve our marketing and advertising efforts and to improve the distribution of our products and services.
- Personalize Offerings: To help us personalize our service offerings
- Protection: To protect the security and integrity of our websites, mobile services, and our business.
- Legal: To comply with legal and/or regulatory requirements.
- Responding to Customer: To respond to reviews, comments, or other feedback you provide us.
- Employment Applications: In connection with a job application or inquiry, you may provide us with data about yourself, including your educational background or resume and other information, including your ethnicity where required or permitted by law. We may use this information throughout Company, its subsidiaries and affiliates, and its joint ventures for the purpose of employment consideration.
- Promotional Messaging or Advertising: With your consent, Company uses your contact information to recommend products and services that might be of interest to you, to send you marketing and advertising messages such as newsletters, announcements, or special offers or to notify you about our upcoming events. If at any time, you would like to discontinue receiving any such email updates, you may unsubscribe by following the unsubscribe instructions included in each promotional email.
Use, disclosure, and sharing of Personal Information
Vendors, Consultants, and Other Third-Party Service Providers.
We may share your data with third-party vendors, service providers, contractors, or agents (“third parties”) who perform services for us or on our behalf and require access to such information to do that work. We have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will also not share your personal information with any organization apart from us. They also commit to protect the data they hold on our behalf and to retain it for the period we instruct. The categories of third parties we may share personal information with are as follows:
- Cloud Computing Services
- Data Analytics Services
- Data Storage Service Providers
- Payment Processors
- Website Hosting Service Providers
- Performance Monitoring Tools
We also may need to share your personal information in the following situations:
Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Compelled Disclosures
Evisions may be required to disclose collected information in order to (i) respond to investigations, court orders or legal process, (ii) to investigate, prevent or take action regarding illegal activities, suspected fraud, potential threats to the physical safety of any person, (iii) violations of Evisions’ terms of service, or (iv) as otherwise required by law.
Your Ability To Access, Limit Use and Disclosure
You may request access to your personal data to update, correct or delete, or to limit the use or disclosure of, your personal data.
Individuals wishing to view, update, delete, or supplement their personal data may do so by contacting the business that provided Evisions your personal data directly to make your requests, or alternatively you can submit your request through our Data Subject Access Request (DSAR) Portal. If the Evisions DSAR portal is unavailable, requests can be sent to privacy@evisions.com. Individuals outside the EU may also use our Data Subject Access Rights portal to submit complaints about your privacy and our collection or use of your personal information.
The Rights of Users
Users have the right, at any time, to know whether their Personal Data has been stored and can consult Evisions to learn about their contents and origin, to verify their accuracy or to ask for them to be supplemented, cancelled, updated or corrected, or for their transformation into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons. Requests should be submitted through our Data Subject Access Rights portal. If the Evisions DSAR portal is unavailable, requests can be sent to privacy@evisions.com.
Data Retention and Storage
All Personal Information is retained only for as long as it is necessary for the purposes for which it was collected or transferred. Company retains your information for business purposes, for as long as your account is active, and/or as long as is reasonably necessary to provide you with our products and services. Company will also retain your information as reasonably necessary to comply with our legal obligations, resolve disputes and enforce our agreements. We may also retain cached or archived copies of your information for a reasonable period of time. At any point in time, you can withdraw your consent and we will immediately stop processing your data.
Security
We take reasonable and appropriate precautions, including administrative, technical, personnel, and physical measures, to safeguard Personal Data against loss, misuse, theft, and unauthorized access, disclosure, alteration, and destruction. We also use Secure Sockets Layer (SSL) encryption when transmitting sensitive information. Please keep in mind that due to the inherent nature of the Internet, there is no way to make the transmission of electronic data entirely safe from intrusion.
Important Notice to European Union and United Kingdom Individuals: The General Data Protection Regulation
To facilitate our business practices, your Personal Data may be collected, transferred to and stored by us in the United States. As a result, your Personal Data may be processed outside the EEA/UK, and in countries which are not subject to an adequacy decision by the European Commission and which may not provide for the same level of data protection in the EEA. In this event, we will ensure an adequate level of protection, for example by entering into standard contractual clauses for the transfer of data as approved by the European Commission (Art. 46 GDPR), or we will ask you for your prior consent to such international data transfers.
Your Right to Access Your Data
We acknowledge the right of UK, EU, and Swiss individuals to access their personal data. Your ability to access, limit use and disclosure, for specific instructions on how you can access this right.
Your Ability to Choose How Your Data Is To Be Used
UK, EU, and Swiss individuals may “opt in” and/or “opt out” of certain uses of your Personal Information. For details on how you can exercise your choices please refer to the “Your opt/in opt/out choices” section of this privacy policy.
GDPR Complaints
Evisions commits to resolve complaints about your privacy and our collection or use of your personal information under GDPR. European Union and United Kingdom individuals with inquiries or complaints should use our Data Subject Access Rights portal to submit complaints about your privacy and our collection or use of your personal information.
Alternative means of contact:
If the Evisions DSAR portal is unavailable, requests can be sent to privacy@evisions.com.
or
Mailing Address
Evisions
1321 Upland Dr. PMB 20169
Houston , Texas 77043
Third Parties Who May Receive Personal Data (Onward Transfer)
Evisions may employ and contract with third-party service providers and other entities to assist in providing our services to customers by performing certain tasks on our behalf. These third-party providers may offer customer support, data storage services (data centers), or technical operations. Evisions maintains contracts with these third parties restricting their access, use and disclosure of personal data in compliance with our privacy obligations. These third parties may access, process, or store personal data in the course of providing their services. Unless we tell you differently, our Agents do not have any right to use Personal Information or other information we share with them beyond what is necessary to assist us. You hereby consent to our sharing of Personal Information with our Agents. We may be liable for the appropriate onward transfer of EU and Swiss personal data to third parties.
COPPA (Children Online Privacy Protection Act)
When it comes to the collection of personal information from children under 13, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, the nation’s consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online. We do not specifically market to children under 13.
The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.
In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:
- We will notify the users via email Within 7 business days
- We also agree to the individual redress principle, which requires that individuals have a right to pursue legally enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or a government agency to investigate and/or prosecute non-compliance by data processors.
The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.
To be in accordance with CANSPAM we agree to the following:
If at any time you would like to unsubscribe from receiving future emails, you can email us at privacy@evisions.com and we will promptly remove you from ALL correspondence.
Contact Us
If you have any questions or comments about this Privacy Policy, or if you would like to review, delete or update information we have about you or your preferences, requests should be submitted through our Data Subject Access Request (DSAR) Portal. If the Evisions DSAR portal is unavailable, requests can be sent to privacy@evisions.com.
Evisions
1321 Upland Dr. PMB 20169
Houston , Texas 77043
Updates To Our Privacy Statement
This Privacy Policy may be updated periodically and without prior notice to reflect changes in our online information practices. We will post a prominent notice on this Website to notify you of any significant changes to our Privacy Statement and indicate at the top of the statement when it was most recently updated.
US Regional Privacy Notice
This Notice explains how we collect, use, and disclose your Personal Information. It also describes how to exercise your rights under the California Consumer Privacy Act, the Colorado Privacy Act, the Connecticut Act Concerning Personal Data Privacy and Online Monitoring, the Massachusetts Information Privacy Act, the Nevada Privacy of Information Collected on the Internet from Consumers Act, the New York Privacy Act, the Utah Consumer Privacy Act, and the Virginia Consumer Data Protection Act. We call these laws collectively the “U.S. Privacy Laws.”
When we say “Personal Information” in this Notice, we mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked with you, directly or indirectly. Personal Information does not include information that cannot be reasonably linked to you.
How we collect, use, and disclose Personal Information
To provide the products or features offered by [Company] we process information about you, including Personal Information, whether or not you have an account or are logged in. To learn about the types of information we collect and how we use it, you can review our Privacy Policy.
Subject to the limitations we describe in our Privacy Policy, we may disclose your Personal Information for business purposes, with strict restrictions on how our partners can use and disclose the data we provide. We may also disclose it at your direction or in other ways that are in accordance with the U.S. Privacy Laws. We don’t “share” your Personal Information, as defined in the California Consumer Privacy Act (“CCPA”).
We collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device (“personal information”). In particular, we have collected the following categories of personal information from consumers within the last twelve (12) months:
| Category | Examples | Collected |
| A. Identifiers. | A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, Social Security number, driver’s license number, passport number, or other similar identifiers. | Yes |
| B. Personal information categories | A name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information. Some personal information included in this category may overlap with other categories. | Yes |
| C. Protected classification characteristics under US Regional Laws. | Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information). | Yes |
| D. Commercial information. | Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. | No |
| E. Biometric information. | Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data. | No |
| F. Internet or other similar network activity. | Browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement. | Yes |
| G. Geolocation data. | Physical location or movements. | Yes |
| H. Sensory data. | Audio, electronic, visual, thermal, olfactory, or similar information. | No |
| I. Professional or employment-related information. | Current or past job history or performance evaluations. | Yes |
| J. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)). | Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records. | Yes |
| K. Inferences drawn from other personal information. | Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes. | No |
| L. Sensitive Personal Information | Biometric information for purposes of identifying a consumer; personal information collected and analyzed concerning a consumer’s health, and personal information collected and analyzed concerning a consumer’s sex life or sexual orientation | No |
We will use and retain the collected personal information as needed to provide the Services or for:
- Category A – As long as the user has an account with us
- Category B – As long as the user has an account with us
- Category G – As long as the user has an account with us
We may also collect other personal information outside of these categories through instances where you interact with us in person, online, or by phone or mail in the context of:
- Receiving help through our customer support channels;
- Participation in customer surveys or contests; and
- Facilitation in the delivery of our Services and to respond to your inquiries.
Consumer’s Rights
Depending on where you live and subject to certain exceptions, you may have some or all of the following rights:
- Right to Correct: You have the right to request the correction of any inaccurate personal information that we maintain about you, considering the nature of the personal information and the purposes of the processing of the personal information. We will use commercially reasonable efforts to correct the inaccurate personal information as you may direct.
- Right to Know: The right to request that we disclose to you the Personal Information we collect, use, or disclose, and information about our data practices.
- Right to Request Deletion: The right to request that we delete your Personal Information that we have collected from or about you.
- Right to Opt Out: The right to opt out of the processing of your Personal Information that have obtained from or about you.
- Right to Non-Discrimination: The right not to receive discriminatory treatment for exercising your privacy rights.
- Do Not Track: [Company] does not track its customers over time and across third-party websites to provide targeted advertising and therefore does not respond to Do Not Track (DNT) signals. Third parties that have content embedded on [Company] websites such as a social feature may set cookies on a user’s browser and/or obtain information about the fact that a web browser visited a specific Company website from a certain IP address. Third parties cannot collect any other personal information from Company’s websites unless you provide it to them directly.
To submit a request to exercise your rights, and as applicable, to appeal a consumer rights action, please visit our Data Subject Access Rights Portal or email us at privacy@evisions.com.
If you choose to submit a request, you must provide us with enough information to identify you (e.g., your first and last name and email address) and enough specificity on the requested data. We will only use the information we receive to respond to your request. We will not be able to disclose information if we cannot verify that the person making the Consumer Request is the person about whom we collected information, or someone authorized to act on such person’s behalf. We will verify your request by comparing the information you provide with the information we have on you and, if your request is submitted by an authorized agent, we will require you to provide signed, written permission for such agent to act on your behalf.
Transfers of Personal Data
The Services are hosted and operated in the United States (“U.S.”) through and its service providers, and if you do not reside in the U.S., laws in the U.S. may differ from the laws where you reside. By using the Services, you acknowledge that any Personal Data about you, regardless of whether provided by you or obtained from a third party, is being provided in the U.S. and will be hosted on U.S. servers, and you authorize [Company] to transfer, store and process your information to and in the U.S., and possibly other countries.
Security
To help protect the privacy of data and personally identifiable information you transmit through use of this site and any other related services, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy responsibilities.
A copy of our written Information Security Plan is available upon request – fill out our form to request a copy.
Cookies consist of portions of code installed in the browser that assist in providing the service according to the purposes described. Some of the purposes for which the Cookies are installed may also require the User’s consent. Below is a breakdown of the various types of cookies that are used when visiting our website.